I've been thinking hard about how to tackle the "I have no time" problem I keep facing. There's so much I want to do and have to do, yet I always feel there aren't enough hours — a problem I've carried for a very long time.
📋 What you'll find in this article
The classic, widely known time-management techniques (the matrix, time blocking, Pomodoro, and more)
The real reason I could never keep them up
The three realizations I reached by digging into my failures
What I'm going to actually do to turn those realizations into action
First, a recap of the well-known time-management techniques
The time-management techniques you commonly come across are these.
① To-do lists & prioritization (the importance × urgency matrix)
You write out everything you need to do, then sort it into four groups along two axes — "importance" and "urgency" (known as the "time-management matrix," made famous by Dr. Stephen Covey in The 7 Habits of Highly Effective People).
Important and urgent: do it now (work near a deadline, etc.)
Important but not urgent: tackle it deliberately (skill-building, long-term prep)
Urgent but not important: hand it off if you can (sudden inquiries, etc.)
Neither important nor urgent: fine to put off
Most people tend to get chased by "urgent" things, but the point of this sorting is to consciously allocate time to the "important but not urgent" area (investing in your future). Unlike a plain to-do list, it gives you a standard for deciding what to do first.
Urgent
Not urgent
Impor- tant
Do it now work near a deadline
Plan & invest your future, your wants ★ life-changing
Not important
Delegate sudden inquiries
Cut / drop aimless scrolling
The importance × urgency matrix. Most people get chased by the "urgent," but what truly changes your life is the "important but not urgent" quadrant — the place to deliberately spend your time.
② Time blocking (assigning tasks to time slots)
You divide the day's schedule into "blocks" of time in advance and assign a specific task to each. Instead of asking "what should I do now?" each time, you fill your calendar ahead of time, like "9:00–10:00 email replies," "10:00–12:00 document work." The benefits:
Prevents the drop in focus from task-switching (the cost of multitasking)
Avoids the "I'll do it later when I have time" that ends in never doing it
At day's end, you can see what you actually spent your time on
The downside: unexpected interruptions (sudden errands or feeling unwell) easily push the blocks out of place, so you need a design with some flexibility and slack built in.
③ The Pomodoro Technique (repeating 25 min work + 5 min break)
You treat "25 minutes of work + a 5-minute break" as one set, and after four sets you take a slightly longer break (about 15–30 minutes). It was devised by Francesco Cirillo in the 1980s.
Because 25 minutes is such a short unit, "let's just do 25 minutes" lowers the hurdle to getting started
Forcing breaks in helps prevent focus loss and fatigue build-up
Using a timer makes it clear how long you've worked, preventing aimless drifting
🗂️ Other commonly cited tips
④ Making use of small pockets of time
⑤ Dropping perfectionism and settling for "70% is fine"
⑥ Introducing time-saving appliances and chore techniques
⑦ Planning the day the night before or first thing in the morning
And yet, I couldn't keep any of it up
I too have read many time-management books and watched plenty of YouTube videos. I actually tried them, but I could never keep them going for long. I'd never thought deeply about why I failed. Perhaps I'd resigned myself to "I just have no staying power."
Reflecting again in light of what I researched this time, I think the causes were that I demanded too much perfection of myself — feeling I had to do everything exactly by the rules — and that I engaged half-heartedly, without understanding the essence of each technique.
Three realizations I reached by digging into my failures
So I thought hard about the reasons for my past failures. And I arrived at the following realizations.
Realization ① I hadn't even done the "inventory"
The first was that I hadn't fully laid out everything I have to do and everything I actually want to do. What surprised me, thinking it over again, was how vague and utterly unspecified my "wants" were.
Over decades of being run ragged by housework, part-time jobs, and child-rearing, with barely any time of my own, I'd lost track of what I even wanted to do — and that shocked me. I can think of endless things I don't want to do but have to, yet I don't know what I truly want. That, I think, was a state that pulled me away from happiness.
Unless I carefully lay out and list both my "have-tos" and my "wants" without missing any, I can't even set priorities — such an obvious thing, and I'd failed to notice it.
There are surely many mothers and fathers today who are run ragged by work, housework, and child-rearing and can't do what they want. I hope you won't end up like me, forgetting even what it was you wanted to do. Since the end of February 2026 I've joined Libecity and have been studying money little by little; and I've come to feel that, just like money, it's vital to grasp your current situation with time and manage it well.
Realization ② A strange guilt about doing what I want
The second was noticing that I've always had a tendency to feel a strange guilt about doing what I want when there's so much I ought to be doing.
When making a to-do list and setting priorities with technique ①, I — like many people — tend to get chased by the "urgent." But I learned how important it is to hold the view that deliberately turning your attention to what's important-but-not-urgent leads to your own future happiness. I don't think I'd ever had the perspective of positioning "what I want to do" as something "important but not urgent."
We're born to be happy — so it's only natural that being endlessly chased by "shoulds" turns you into a kind of living corpse.
Realization ③ The habit of blaming my "circumstances"
The third realization was that, even when I had things I wanted to do, I'd convinced myself I couldn't do them because some particular environment or situation was getting in the way.
I could see that I'd fallen into the habit of making excuses, rather than thinking in terms of "it starts with me." And I realized that the habit of blaming everything on those around me and my circumstances carries the danger of damaging my relationships with the people near me. Since we each carry our own wants and shoulds and relate to one another within that, a self-centered, blame-others mindset is nothing but selfish and willful.
If your environment or situation truly is in the way, then persistently searching for an alternative plan to make what you want happen is the healthier, more constructive path — that's a conviction I managed to make truly sink in. Even what seems like a dead end, if you keep pursuing it without giving up, will often reveal an unexpected way through.
What I've decided to work on, based on these realizations
This time, to solve the troubles I carry, I wrote about the things I looked into, the things I've tried, and the things I'm doing.
Living really does throw one new enemy at you after another, enough to wear you down. Looking back, I always gave up from the start, deciding it was impossible — the idea of fighting and defeating the enemy never even occurred to me. Even when I got useful information from books or YouTube, I mostly never put it into practice. If a quick try didn't work, I'd say "this is useless!" without ever considering that maybe it was my way of doing it that was off.
Based on these realizations, here's what I've decided to work on to fix my "I have no time" problem:
🍎 The 8 things Shiny Apple is working on
First, lay out all my have-tos without missing any, split into daily, monthly, yearly, and long-term.
Lay out all my wants without missing any, split into "things I can do right away" and "things that take time to achieve."
Loosely decide my daily routine.
Record the monthly, yearly, and long-term "have-to" to-do lists in a planner or Google Calendar, or in an iPhone app or notes.
For the "can-do-right-away" items on my wants list, slot them into the spare moments of my daily routine as scheduled items.
For the have-tos and wants that need time, break them down as finely as possible and set priorities. (Even a low-urgency want, as far as the urgency of my have-tos allows, gets worked into the daily routine where I reasonably can.)
For the long-term items in ④, always set a target deadline.
Whenever a new have-to or want is added, run a PDCA cycle each time and adjust my daily tasks.
And all of this I've decided to approach without rushing, without aiming for perfection, and with enjoyment. I've also decided to keep my plans from being too tight, so I can recover quickly even when things don't go as planned.
Also, the "things you can do in 5 or 30 minutes" list from the first half works nicely as concrete examples for item ⑤'s "things to do in spare moments." Good for beating drowsiness and for making the most of time — two birds with one stone.
In closing
Undoing bad habits and thought patterns soaked in over 50-plus years won't be easy, I know. But without giving up, and without rushing, I want to keep improving little by little. Until now I've repeated the cycle of demanding too much perfection and giving up, or bottling up stress by denying myself what I wanted, then swinging the other way — neglecting my have-tos to do only what I liked, and then blaming myself for it.
But from now on, with these methods, I hope to balance both my wants and my have-tos well, and make life an enjoyable one. I'll be glad if my realizations are of some use to someone. Thank you so much for reading to the end 🍎
If this article took even a little weight off someone who feels rushed for time, I'm glad. I'd love to hear your own time tricks or thoughts via the contact page 🍎
* This article is based on my own experience and reflections. The effect of time-management techniques, and how they feel, varies from person to person. Please adopt whatever suits you, at a pace that's comfortable for you.